Assistant Manager - Administration

Job Title: Assistant Manager - Admin
Location: Ambas

Role Purpose:

The Administration Manager is responsible for overseeing and managing all administrative functions of the organization including Security Management, Industrial Canteen Operations, Office Administration, Van/Transport Operations, Guest house Accommodation & Dining, Plant & Residential Facility Cleaning and Maintenance. The role ensures smooth daily operations, compliance with company policies, cost control, and efficient service delivery to employees and stakeholders.

Principal Accountabilities:

1. Security Management

Oversee all security operations across company premises.

Manage security personnel (internal team & outsourced agency).

Ensure proper guarding, surveillance, visitor management, and access control.

Develop and enforce security policies, emergency procedures, and incident reporting systems.

Conduct periodic security audits, safety drills, and risk assessments.

Coordinate with local authorities in case of emergencies or legal requirements.

2. Industrial Canteen Management

Oversee day-to-day canteen operations ensuring hygiene, food safety, and quality.

Manage contracts & service levels with caterers/vendors.

Conduct routine inspections for kitchen cleanliness, food preparation practices, and compliance with FSSAI standards.

Ensure timely meal service for production shifts.

Monitor food costs, consumption, and employee feedback.

Implement continuous improvement in meal variety, quality, and nutritional standards.

3. Office Administration

Supervise facility management, housekeeping, maintenance, and office upkeep.

Handle procurement of office supplies, consumables, and administrative utilities.

Ensure functioning of office amenities (electricity, water, HVAC, communication systems).

Manage AMC (Annual Maintenance Contracts) for office equipment and infrastructure.

Coordinate repairs, refurbishments, and vendor services.

Manage administrative budgets and cost optimization initiatives.

4. Van & Transport Operations

Manage company transport for employees including shift vans, staff buses, and logistics vehicles.

Ensure route planning, scheduling, and punctual operations.

Monitor driver performance, licenses, and vehicle compliance documents (insurance, fitness, permits).

Coordinate with vehicle service providers for maintenance and breakdown management.

Ensure safety standards, fuel control, logbook maintenance, and daily vehicle checks.

5. General Administrative Responsibilities:

Develop SOPs and ensure implementation across all admin functions.

Ensure statutory compliance for security, canteen, and transport operations.

Prepare MIS reports, budgets, cost analyses, and monthly performance updates.

Maintain relationships with government bodies, vendors, contractors, and service providers.

Education, Qualifications and Experience:

• Bachelor’s degree in administration, Management, Engineering, or related field
• H&S Manager
• HR Manager
• Procurement Manager
• Finance Manager
• Department Managers
• Corporate Office/Distribution Centres Admin Team

 Desirable:

• MBA/MSW preferred
• Local Government/Government Officials
• FSSAI certifications
• Event Managers

At Coats Group, we are committed to innovation, excellence, and fostering a diverse and collaborative environment where every team member can thrive. If you are passionate about making an impact in the textile industry and eager to join a global leader with a rich heritage and a forward-thinking approach, we invite you to take the next step in your career with us.