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Contract Labour Management:
- Address contractor issues related to wages, payslips, and documentation.
- Ensure timely renewal of Workmen Compensation (WC) policies and Labour Licenses.
- Guide new contractors on company rules, policies, and expectations.
- Validate and clear monthly invoices and statutory submissions (PF, Bonus, Leave).
- Ensure compliance with the Contract Labour Act; maintain documentation for audits.
- Coordinate monthly attendance sharing with vendors for billing.
- Verify canteen invoices against internal data and process for payment.
- Collaborate with the Procurement team for timely renewal of Work Orders.
- Liaise with G4S and other security agencies for manpower availability and issue resolution.
- Maintain documentation of new contract labour (age verification, enrolment, joining formalities, additions/deletions in SF).
Legal & Statutory Compliance:
- Ensure timely submission of returns:
- Quarterly: Employment Return (ER-I), OT Exemption
- Half-Yearly: Labour Welfare Fund
- Annually: Bonus Return, ICC Return, Holiday List
- Maintain all statutory registers as per the Factory Act.
- Track and close tasks via Komrisk portal to ensure 100% compliance.
- Support workers in PF withdrawals, pension claims, and death benefits within defined timelines.
- Process and pay Professional Tax and Provident Fund on time; generate PF challans.
- Ensure timely renewal of Factory License and canteen compliance.
- Represent the company in conciliation, labour court cases, and PF 7A hearings.
HR Operations & Support:
- Drive workforce planning and hiring through NAPS & FTC routes.
- Execute Confirmation process and obtain required approvals.
- Implement employment models involving Apprentices, Trainees, and Confirmed staff; manage FTC renewals or exits.
- Recruit Trade Apprentices and process contracts via the apprenticeship portal.
- Support PMS process: monthly data collation, annual review facilitation with HODs/Plant Manager, preparation of increment letters and salary revision sheets.
Payroll & Employee Settlement (Panoli):
- Ensure on-time remittance of all statutory payments with 100% compliance.
- Process Full & Final Settlements for separated employees.
- Prepare and process annual LTA payouts for executives and managers.
- Ensure smooth payroll integration and zero salary-related grievances.
Administration:
- Implement and support new Visitor Management Systems (VMS).
- Process gratuity reimbursements for exited employees.
- Organize monthly meetings with Unions, Canteen Committee, and Works Committee.
- Support HR team in coordination of employee welfare events.
- Prepare and report monthly HRIS.
- OHC (Occupational Health Centre) Management.
- Security Management, Canteen Management
- Coordinate hotel and cab bookings for visitors.
Employee Relations:
- Union Management
- Support CBA/LTA on closure
- Maintain harmonious industrial relations through grievance handling mechanisms.
- Implement and manage Grievance Register; ensure timely redressal.
- Conduct regular one-on-one and group connects with shop floor employees across all levels.
Audit & Documentation:
- Prepare documentation for Government Audits (PF, Labour Department, Factory Office, etc.).
Lead documentation for internal audits such as KFC Audit, IMS Audit, GIA, GRS, Social & Customer Audits.
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