Assistant Manager - Procurement

Title: Asst. Manager – Procurement (Band 6)

Reports to: Procurement Manager

Division: Apparel

Function: Procurement Status: Full time Location: Madurai

Role Purpose

1. Manage and oversee long-term agreements for C&F (Clearing and Forwarding) operations,

including space requirements and BOOT (Build, Own, Operate, Transfer) model agreements.

2. Explore and finalize vendor partnerships and pricing for various freight requirements,

including:

· Road Freight

· Air and Sea Freight

· Courier and Last Mile Delivery agreements

· Customs House Agent (CHA) agreements.

3. Handle strategic sourcing for indirect procurement items, including:

· Capital Expenditure (Capex)

· Office Consumables

· Professional Business Services

· IT Requirements

4. Drive the end-to-end Procure-to-Pay (P2P) process across all Distribution Centres.

Principal accountabilities

· Validate purchase requests, ensuring price approvals are in accordance with the Delegation of Authority (DoA), and create/update Purchase Information Records (PIR) in VPMS. · Create vendor codes in VDMS and manage necessary changes in vendor master data. · Identify and explore cost-saving opportunities, initiate new projects, and achieve the set savings targets. · Generate purchase orders for all materials and services in SAP. · Raise requests for vendor advance payments and create tickets for new item codes in SNOW. · Communicate purchase order and advance payment details to suppliers. · Follow up with suppliers to ensure on-time delivery of materials and services. · Liaise with the finance team for vendor advance reconciliation and resolve GST defaults. · Provide support to end users by coordinating with Customs House Agents (CHA) and freight forwarders to resolve customs clearance issues. · Adhere to procurement policies and ensure the achievement of all Procure-to-Pay (P2P) Key Performance Indicators (KPIs). · Manage audits, including Group Internal Audits and Controllership reviews. · Oversee supplier performance and ensure continuous improvement. · Manage agreements and contracts with suppliers. · Ability to organize, manage, and analyze large sets of data to derive actionable insights and support decision-making processes. ·

People Management Responsibility (direct / indirect reports) NA (Individual performer)

Global Remit Operates in:

Market

Sub-Region or Region

Corporation-wide

Key Relationships

(please attach an organisation chart)

Internal

(direct and indirect team) External

· Supply Chain Team

· Finance Team

· Controllership team

· Manufacturing · Vendors · C&F partners/Landlords · Transporters · Government officials

Education, Qualifications and Experience

Essential Desirable

Knowledge and Understanding:

· In-depth knowledge of SAP MM Module and its

applications in procurement and supply chain

management.

· Strong understanding of the Freight Industry,

including Air, Sea, Road, and Courier logistics. Relevant Procurement experience.

· Expertise in C&F (Clearing and Forwarding) Management and CHA handling. · Solid understanding of Agreements and Contracts related to procurement and vendor management. · Proficiency in Advanced Excel, Data Analytics, and the use of Digital Tools for process optimization. · Deep understanding of P2P (Procure-to-Pay) Processes and their implementation. · Familiarity with Audit and Compliance Processes related to procurement and supply chain operations. --- · Qualification: Bachelor’s degree in business administration, Supply Chain Management, Engineering (B.E/B Tech), or a related field. Advanced certifications in Supply Chain, Procurement, or Logistics are an advantage. · Experience: Minimum of 5-10 years of experience in the Supply Chain domain. In-depth knowledge of end-to-end procurement and logistics operations, with specific expertise in managing freight and warehouse processes. --- Skills & Abilities: · Excellent communication and coordination skills to effectively manage internal stakeholders and external vendors. · Strong ability to analyse market trends and identify cost-saving opportunities. · Proactive mindset with problem-solving skills to address challenges and streamline processes. · Advanced proficiency in Excel and strong analytical skills to interpret data and make informed decisions. · Driven by a strong desire to succeed, with a commitment to achieving goals. · Persuasion and negotiation skills to ensure favourable outcomes in supplier agreements and contracts.