C&B Executive

Job Purpose:

Manage HR Transactional’ s activities at site (focus on Data maintain and Occupational Health check) to ensure services deliver smoothly & compliance

Key Result Areas:

Describe the key result areas (KRA’s) of the job.  Indicate end-results not duties or activities.  These KRA’s should form the basis of the incumbent’s personal objectives.

1. HR Data Updating & Personnel file

• Maintain and update employee information into the HRIS (local system and SF) to ensure that the information is updated timely and accurately.
• Process employee lifecycle transactions including new hires, transfers, promotions, organizational changes, and terminations.
• Conduct regular data audits to ensure data integrity and accuracy.
• Ensure the HR filing system is well established: up-to-date, accessible, professional, labelling.
• Responsible for all personnel data and ensure compliance with procedures.
• Ensure the HR filing system is well established: up-to-date, accessible, professional, labelling
• Generate HR reports and provide HR metrics as requested by management

2. Onboarding & New Hire Administration

• Coordinate onboarding activities for new employees such as preparing employee access cards for new hire.
• Register employee fingerprint/biometric attendance records and ensure system accuracy.
• Ensure the issuing the first employment contracts for new hires follow to law requirement

3. Occupational Health Check-Up Administration

• Coordinate pre-employment medical examinations for new hires.
• Organize annual occupational health check-ups and other health screening programs for employees.
• Liaise with medical providers, clinics, and healthcare vendors regarding appointments and schedules.
• Maintain records of employee medical examination status and completion rates.
• Ensure compliance with occupational health and safety requirements and company policies.
• Support audits and compliance reviews related to employee health and wellness programs

Other tasks, projects and Initiatives per assignment by Managers

Knowledge, Competencies and Key Behaviours Required:

• University degree in Human Resources, Law, Business Administration or related degrees preferred
• Good HR local Law knowledge and having certification of labour auditor is a plus
• A minimum of 2-3 years working experience in multi-national company of manufacturing industry in medium to large scope
• Knowledge and experience for Labour Compliance and auditing
• Good Communication skills within all levels of the organisation, externally and internally.
• Strong Time Management skills
• Ability to work under pressure and tough deadlines
• HRIS such as Success Factor, SAP, workdays…
• Good written and oral English.
• Excellent MS Office skills (MS Excel, MS PowerPoint),