C&B and Learning Executive

Job Purpose:

An accurate, concise summary in one or two sentences of why the job exists and the end results it is designed to achieve.  Concentrate on why the job is required, not activities

• Manage Performance and Learning activities for whole Vietnam
• Manage HR Transactional’ s activities at site (focus on Data maintain and Occupational Health check) to ensure services deliver smoothly & compliance

Key Result Areas:

Describe the key result areas (KRA’s) of the job.  Indicate end-results not duties or activities.  These KRA’s should form the basis of the incumbent’s personal objectives.

1. HR Data Management & Personnel file

• Maintain and update employee information into the HRIS (local system and SF) to ensure that the information is updated timely and accurately.
• Process employee lifecycle transactions including new hires, transfers, promotions, organizational changes, and terminations.
• Conduct regular data audits to ensure data integrity and accuracy.
• Ensure the HR filing system is well established: up-to-date, accessible, professional, labelling.
• Responsible for all personnel data and ensure compliance with procedures.
• Ensure the HR filing system is well established: up-to-date, accessible, professional, labelling
• Generate HR reports and provide HR metrics as requested by management

2. Onboarding & New Hire Administration

• Coordinate onboarding activities for new employees such as preparing employee access cards for new hire.
• Register employee fingerprint/biometric attendance records and ensure system accuracy.
• Ensure the issuing the first employment contracts for new hires follow to law requirement

3. Occupational Health Check-Up Administration

• Coordinate pre-employment medical examinations for new hires.
• Organize annual occupational health check-ups and other health screening programs for employees.
• Liaise with medical providers, clinics, and healthcare vendors regarding appointments and schedules.
• Maintain records of employee medical examination status and completion rates.
• Ensure compliance with occupational health and safety requirements and company policies.
• Support audits and compliance reviews related to employee health and wellness programs

4. HR Induction & Employee Orientation

• Organize and conduct HR induction/orientation programs for new employees.
• Introduce company policies, code of conduct, HR procedures, benefits, and workplace regulations.
• Ensure all new hires complete mandatory onboarding and compliance training.
• Collect feedback and continuously improve induction programs.

5. Performance Management Administration

• Coordinate and administer the annual and mid-year performance review cycles.
• Support goal-setting, performance planning, and performance evaluation processes across the organization.
• Monitor completion of performance reviews and follow up with employees and managers to ensure timelines are met.
• Consolidate correctly the annual performance review data and submit to local Rewards as yearly schedule

      6. Learning Management Administration

• Coordinate the end-to-end administration of internal and external training programs.
• Manage training nominations, registrations, attendance tracking, and training evaluations.
• Schedule training sessions, book venues, and coordinate logistics arrangements.
• Monitor learning completion status and generate training compliance reports.
• Provide technical support to employees and managers using learning platforms.

Other tasks, projects and Initiatives per assignment by Managers

Knowledge, Competencies and Key Behaviours Required:

• University degree in Human Resources, Law, Business Administration or related degrees preferred
• Good HR local Law knowledge and having certification of labour auditor is a plus
• A minimum of 2-3 years working experience in multi-national company of manufacturing industry in medium to large scope
• Knowledge and experience for Labour Compliance and auditing
• Good Communication skills within all levels of the organisation, externally and internally.
• Strong Time Management skills
• Ability to work under pressure and tough deadlines
• HRIS such as Success Factor, SAP, workdays…
• Good written and oral English.
• Excellent MS Office skills (MS Excel, MS PowerPoint),