Plant HR Officer

Job Title: Plant HR Officer
Location: Madurai

Role Purpose:

The HR Officer will support day-to-day HR operations across onboarding, employee relations, statutory compliance, recruitment, and employee welfare, helping ensure a compliant and positive workplace.

 Principal Accountabilities:

1. Employee Onboarding

• Coordinate joining formalities for new employees.
• Verify documents and maintain employee records.
• Ensure statutory and company compliance at the time of joining.

2. Medical Test Report Verification

• Verify pre-employment and periodic medical reports.
• Coordinate with hospitals and diagnostic centres.
• Maintain confidential medical records and update health status.
• Follow up on fitness certificates and medical compliance.

3. Employee Grievance Handling

• Handle grievance committee meetings.
• Address employee concerns promptly, investigate, and coordinate resolution with departments.
• Maintain grievance records and ensure timely closure.
• Promote a positive and harmonious work environment.
• Manage the employee referral scheme, including collecting referral forms and processing referral amounts.

4. Long Absent Employee Management

• Monitor absenteeism and attendance trends.
• Follow up with employees on prolonged absence, including home visits when required.
• Maintain records and take action as per company policy.

5. IP / OP Coordination

• Coordinate inpatient and outpatient medical cases.
• Support employees during hospitalisation and medical emergencies.
• Liaise with hospitals on treatment, insurance, and documentation.
• Maintain records of medical claims and health-related cases.

6. Employee Engagement

• Plan and organise engagement and welfare activities, celebrations, awareness programmes, and events.
• Conduct employee feedback initiatives.
• Support initiatives to improve morale and retention.

7. Purchase Requisition & Purchase Order Management

• Prepare PRs and POs for HR-related purchases and services.
• Coordinate with vendors, finance, and procurement.
• Track approvals, amendments, and closure, and maintain records.

8. Employee Relations

• Provide HR guidance and resolve employee queries.
• Ensure compliance with company policies and procedures.
• Maintain healthy employee-employer relationships.

9. ESI Enrolment & Compliance

• Register eligible employees and process enrolments, updates, and beneficiary details.
• Guide employees on ESI benefits and claims.
• Ensure statutory compliance and maintain records.

10. Recruitment

• Coordinate manpower requisitions with departments.
• Source, screen, and schedule candidates, and conduct preliminary interviews.
• Prepare offer letters and manage joining formalities.
• Maintain recruitment databases and reports.

11. HR Documentation & Compliance

• Maintain personal files and HR records.
• Prepare HR reports, letters, and communications.
• Ensure compliance with labour laws and company policies.
• Support audits and statutory inspections.

Education, Qualifications and Experience:

• MBA/PGDM in HR or equivalent.
• years of experience in HR operations, preferably in a manufacturing setup.

• Minimum 2-5 years’ experience in HR Functions.

Desirable:

• Working knowledge of labour laws and statutory compliance (ESI, etc.)
• Good communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proficiency in MS Office and HR records management
• Read and write Fluency in Tamil and English

At Coats Group, we are committed to innovation, excellence, and fostering a diverse and collaborative environment where every team member can thrive. If you are passionate about making an impact in the textile industry and eager to join a global leader with a rich heritage and a forward-thinking approach, we invite you to take the next step in your career with us.